Invoice payment due reminder
A short, friendly nudge sent before an invoice falls due, naming the invoice, the amount and the date, with a one-tap payment link.
This is a friendly heads-up that invoice INV-1187{{2}} for Rs 18,400{{3}} falls due on Friday, 14 Nov{{4}}.
The button below opens the payment page with the amount filled in. UPI, cards and net banking all work. If payment has already gone through on your side, just tap "Already paid" and we will match it.
Thanks for your business.
It refers to one specific invoice the customer already owes and contains nothing promotional, so Meta bills it as utility. Mention a new service, a referral scheme or a discount for early payment and it becomes marketing.
Variables
| Variable | What goes in | Example |
|---|---|---|
| {{1}} | customer name | Anand |
| {{2}} | invoice number | INV-1187 |
| {{3}} | amount | Rs 18,400 |
| {{4}} | due date | Friday, 14 Nov |
When to use it
Use it for B2B clients and retainer customers who pay against an invoice, two or three days before the due date. It works best when your accounts team sends invoices by email and wants a softer, quicker channel for the reminder. The "Already paid" reply saves you chasing a payment that is simply sitting unreconciled in your bank.
Best time to send. Two working days before the due date, between 10:30 am and 12:30 pm, when finance teams are clearing payments.
Quick reply for the WhatsApp Business app
No variables in the app: replace the [bracketed] parts before you send.
Hello [customer name],
This is a friendly heads-up that invoice [invoice number] for [amount] falls due on [due date].
The button below opens the payment page with the amount filled in. UPI, cards and net banking all work. If payment has already gone through on your side, just tap "Already paid" and we will match it.
Thanks for your business.
/invoicepayment
Meta template-ready version
For WhatsApp Manager or any WhatsApp Business API tool. Checked against Meta's limits.
| Category | UTILITY |
|---|---|
| Language | English (en) |
| Header | Invoice due soon16/60 |
| Body | 318/1024 characters, 4 variables |
| Footer | Questions about this invoice? Just reply here45/60 |
| Buttons | Pay invoiceVisit website, 11/25 Already paidQuick reply, 12/25 |
Tips
- Put the invoice number in exactly the format printed on the PDF, so the client's accountant can search for it.
- Send it to the person who approves payments, not just the person who placed the order.
- When someone taps "Already paid", reply with a request for the UTR number rather than arguing about it.
Variations
Shorter or warmer versions of the same message.
Hi Anand, invoice INV-1187 (Rs 18,400) is due on Friday. Payment link: [link]. Thank you!
Hello Anand, gentle reminder from our accounts team: Rs 18,400 against INV-1187 is due this Friday, 14 Nov. Reply here if you need a copy of the invoice.
Send this automatically with Kredoo
Kredoo fills in the name, date and amount from your CRM or booking and sends it at the right moment: on confirmation, the day before, an hour before. Replies land in one shared inbox.
Related templates
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- Payment reminderEnglishUPI payment pending reminderWhen a customer said they would pay by UPI and the money has not arrived: a light message with your UPI ID and a link, no awkwardness.
- Payment reminderEnglishPartial payment received, balance dueConfirms a part payment the moment it lands and states the remaining balance and its due date, so there is never a dispute later.
- Payment reminderEnglishSubscription renewal reminderTells a customer their plan, membership or subscription ends on a set date, what lapses if it does, and how to renew in one tap.
- Appointment reminderEnglishAppointment booking confirmationSent the moment a booking is made: date, time, place and who they are meeting, plus buttons to add the address or reschedule.
- Appointment reminderEnglishOne hour before appointment reminderA very short message an hour before the slot: time, a map link and a button to say they are running late, so you can plan the queue.
In other languages: EMI due date reminder in Hindi · Monthly rent reminder in Hindi · School and coaching fee reminder in Telugu
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